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Procurement
About Us
The Procurement Department includes Purchasing and the Warehouse. Together, these areas manage the acquisition of commodities and services; the storage and distribution of applicable commodities.
The Purchasing Division is responsible for facilitating organizational purchases through the solicitation and selection of vendors, negotiation of contracts, and execution of purchase agreements.
The Warehouse manages materials ranging from office supplies and small tools to construction materials and electric transmission components.
Solicitations and Contracting
You can find information about all open bids and RFPs on the Open Solicitations webpage:
Get Started
Want to do business with the City of Denton? Learn more about how the bidding process works and how to register for procurement opportunities.
An informal or written quotation process is used for purchases or projects costing less than $50,000, allowing individual City Departments to work directly with vendors and service providers, also referred to as "suppliers."
Purchases or project costs over $50,000 must go through a formal, sealed solicitation process in accordance with State law. Learn more in the Bidding Process Guide.
Access the How to Do Business with the City of Denton (PDF) here.
To register as a supplier in the eBid system, visit Denton Supplier Registration and select "Supplier Registration" or "Login." This service is provided at no cost to suppliers.
Once registered, electronic invitations for solicitations will be sent out matching the selected National Institute Governmental Purchasing (NIGP) code(s). NIGP codes can be found at mycpa.cpa.state.tx.us/commbook
Supplier registration is unique to the solicitation process and is not required for informal or written quotes.
The City may accept electronic bids and proposals for formal solicitations. The City has adopted a policy to ensure the identification, security, and confidentiality of electronic bids and proposals, and to ensure that all electronic bids or proposals remain effectively unopened until the proper time. Hard copy (paper) submissions of bids or proposals are also accepted.
The responding individual or business must be registered in the State of Texas, or the County of Denton, to provide the products or services required in the solicitation, and the individual or business must have all required licenses by the State.
To learn how to obtain information about filing with the State of Texas, or obtaining copies or certificates from the Secretary of State:
- Webpage: http://www.sos.state.tx.us/corp/copies.shtml
- Phone: (512)463-5578
- Email: [email protected]
The Vendor Catalog allows businesses to upload information about their products or services, such as product lists with pricing, brochures, or a link to the company’s website. The catalog is used by City employees to search for needed products and services for potential general operational purchases up to $50,000.
Additional Information
The City is committed to the inclusion of minority and women-owned businesses. The department is currently working to establish a program to engage WMBE/HUB business and meet State Law requirements. The Purchasing Department recommends suppliers ensure they are registered through the State of Texas and the City’s Supplier Registration System, which both provide opportunities to do business with the City.
State Supplier Registration: How to Register as a Texas Vendor on the CMBL (texas.gov)
State HUB Registration: Historically Underutilized Business (HUB) Program (texas.gov)
Ethics
Vendors who transact business with the City will be treated equally and in a manner that follows good business practices, professional ethics, and the requirements of law. All prospective solicitation respondents shall be given identical information. The specifications, terms and conditions, and general provisions of all solicitations will be prepared in a language familiar to suppliers and in a manner that will encourage competitive bidding.
Non-Discrimination
No City contractor or vendor shall engage in any discriminatory employment practice. No person shall, on the grounds of race, sex, gender, sexual orientation, age, disability, religion, color, genetic testing, gender identity, or national origin, or any protected classification under federal or state law, be refused the benefits of or be otherwise subjected to discrimination under any activities resulting from contracts with the City.
No Gift Policy
City of Denton employees are not allowed to accept gifts from vendors. This includes paying for meals. If you customarily send a token of appreciation to your customers, the City asks that you do not send any item to City employees or offices.
The contract repository contains all contracts awarded by the City of Denton for goods and services. Contract folders contain ordinance, contract, amendments, solicitation documents, and council documents.
The “Active Contract List” folder contains a list of all active contracts and a list of all contracts that allow participating entities to piggyback. The lists contain instructions to find contracts within the repository.