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The original item was published from 6/1/2023 12:11:37 PM to 7/12/2023 5:05:00 PM.

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Internal Audit

Posted on: June 7, 2023

[ARCHIVED] New Audit Released - Fleet Services Operations: Fuel Card Administration

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Internal Audit has released a new report covering the administration of the City's fuel credit card program including, program structure, fuel card issuance and storage practices, and transaction accountability and monitoring.

The City of Denton's fuel credit card program was initially designed for vehicles that could not fuel at one of the City's fueling stations due to distance or fuel stock issues. This program has greatly expanded since initial approval due to a lack of clear structure. Further, standard credit card transaction accountability controls are not being used. Specifically, card users are not required to retain or submit itemized transaction receipts - prohibiting supervisor review. There is evidence that lack of accountability and clear program structure may have led to more funds being spent on fuel than necessary. Detailed findings can be seen in the Audit of Fleet Services Operations: Fuel Card Administration (PDF) report.

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