Materials Management is a department of the Procurement and Compliance division, comprised of Purchasing and the Distribution Center, and is housed at the City's Service Center.
The Materials Management department is made up of two groups: Purchasing and the Distribution Center. The Purchasing department manages the procurement of goods and services for the City and is responsible for assisting all City departments in the solicitation and contracting of various goods and services needed to serve Denton residents. The Distribution Center provides inventory management of various parts used by field personnel to repair and install new infrastructure to City-owned utilities and services. In addition, the Distribution Center manages the disposal of surplus or obsolete goods and the distribution of internal mail.
The Materials Management department’s mission is to employ professionalism and continuous improvement principals to achieve the following:
- Stewardship of funds for the taxpayers by obtaining best value, mitigating risk to the organization, and being professional in performing duties.
- Provide professional procurement services to internal customers to meet their organizational needs in a timely manner.
- Utilize best practices in procurement while complying with internal and external statutes, policies, and procedures.
- Create a fair environment for vendors to foster business relationships and competition for goods and services.
- Provide a professionally managed inventory system to ensure goods are available when needed for internal departments to meet ratepayer and taxpayer needs.
Suppliers are encouraged to register with the City through the electronic supplier registration system. Registered suppliers will be matched with solicitation opportunities through commodity codes selected by the supplier. There are NO fees to the supplier for registering with the City. Suppliers are responsible for updating the supplier database, which can be made by logging into the supplier registration system.
Standard Terms, Conditions, and Policies
The procurement of goods and services for the City is guided by the City Charter, state law, ordinances, administrative directives, policies, and procedures. The following are key requirements that may be applicable to doing business with the City:
Interlocal Agreements and Cooperative Purchasing
Interlocal agreements are contracts between the City of Denton and other governmental entities which are used to provide or to purchase various products and services. The governing body shall authorize an interlocal agreement according to Texas Attorney General’s Opinion.
The City has numerous term contracts for the procurement of various products and services. In accordance to Texas Local Government Code 271.102, other governmental entities may utilize or “piggyback” on the City’s contracts containing a cooperative contract provision. Each entity will directly order its own products and services from the vendor under the established contract pricing.
Vendors who transact business with the City will be treated equally and in a manner, which follows good business practices, professional ethics, and the requirements of law. All prospective solicitation respondents shall be given identical information. The specifications, terms and conditions, and general provisions of all solicitations will be prepared in a language familiar to suppliers and in a manner that will encourage competitive bidding.
No members of the City Council, officers, or any employee shall accept any commission, expense paid trip, or anything of material value from any individual, company, partnership, corporation, or any organization supplying or seeking to supply equipment, supplies, or services to the City for any purpose except those minor items of nominal value that are widely distributed by the individual or company as part of a public relations or advertising program