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Any member of the public is welcome to attend and address the City Council at a City Council meeting. Below are ways we invite the public to participate and engage in their local government.

COVID-19 RESPONSE: VIRTUAL MEETINGS

To reduce the spread of COVID-19, City Council meetings will have a remote format through a video-conferencing interface, and will use the temporary Rules of Procedure amendments that were adopted during the March 31 Council meeting. Until further notice, no in-person attendance at public meetings will be permitted. Meetings will be streamed online, broadcast on the Denton Television cable channels, and available on-demand.

To accommodate and receive input on agenda items, citizens will be able to participate in the following ways. (NOTE: Except for public hearings, citizens may only comment once per agenda item and cannot use both methods to comment on a single item. Public comments are not held for work session reports.):

  • Virtual White Card – Before a meeting, the agenda will be posted on the "Public Meetings" page and a link to the Virtual White Card, an online comment submission form, will be made available under the "Upcoming Virtual Meetings" heading on that page. Within this comment form, citizens may indicate support or opposition and submit a brief comment about a specific agenda item.  Comments may be submitted up until the start of the meeting, at which time, the Virtual White Card form will be closed. Similar to when a citizen submits a white card to indicate their position on the item, these comment forms will be sent directly to City Council members and recorded by the City Secretary.  

    City Council Members review comments received in advance of the meeting and take that public input into consideration prior to voting on an agenda item. The Mayor will announce the number of Comment Cards submitted in support or opposition to an item during the public comment period. Comments will not be read during the meeting. The City Secretary will reflect the number of comments submitted in favor/opposition to an item, the registrant’s name, address, and (summary of) comments within the Minutes of the Meeting, as applicable. 
 
OR
 
  • By phone – Citizens wishing to speak over the phone during this Council meeting, may call (940) 349-7800 beginning 30 minutes prior to the meeting start time. Comments by phone will be accepted until the item is opened for discussion by the Council. When the call is initially received, a staff member will receive the caller’s information and either: 1) offer to call the citizen back when it is time for them to speak, or 2) record the caller’s information, support or opposition, and comment. If the caller chooses to record their support or opposition, rather than speaking during the meeting, the Mayor will announce the number of comments submitted in support or opposition to the item. If the caller wishes to receive a call back, the voice of each caller will be broadcast into the meeting during the public commenting time of their desired agenda item. Individuals will be able to comment once per agenda item, no matter the method.
 
  • At regular meetings only, citizens can speak on any topic that is not on the agenda (Open Microphone).  Alert the call taker if you wish to speak under the Open Microphone category. If you would like to give a public report, see the information below.


PUBLIC REPORTS (Regular meetings only)

Reports from members of the public shall be received on any topic not already on the agenda through the following 2 methods at regular meetings. A combined total of up to 7 speakers are permitted. Each will be allotted 4 minutes and called when it is time to speak.

1.) Pre-Registration

  • Register by noon the Thursday before the scheduled meeting by contacting the City Secretary’s Office at citysecretary@cityofdenton.com, or (940) 349-8309.  On the day of the meeting, the registrant will be called shortly before the meeting is called to order and placed in the speaker’s queue.  When it is time for the registrant to speak, the call will be activated live and the speaker asked to begin the presentation.  It will be important that the registered presenter be readily available to accept the call from City staff.

2.) Open Microphone

  • This section of the agenda permits any person who has not registered in advance for a citizen report to make comments about public business items not listed on the agenda.  Such person(s) shall have registered using the “Virtual White Card” or “By Phone” process outlined above.
COMMENT ON CONSENT AGENDA ITEMS
  • This section of the agenda allows citizens to speak on any item listed on the Consent Agenda prior to its consideration. Each speaker will be given a total of three (3) minutes to address any item(s). Any person who wishes to address the City Council regarding these items may do so by utilizing the "By Phone" registration process as referenced under the REGISTRATION GUIDELINES FOR ADDRESSING THE CITY COUNCIL detailed at the beginning of this agenda. Registration is required prior to the time the City Council considers this item. Registrants may call in and remain on hold or receive a call back at the time the Work Session is called to Order and are encouraged to ensure they remain accessible to accept the call.
COMMENT ON INDIVIDUAL CONSIDERATION ITEMS
  • Pre-registration is required. Refer to the “Virtual White Card” or “By Phone” process outlined above.
  • Speakers are allotted 3 minutes.
PUBLIC HEARINGS
  • Individuals are encouraged to register using the “Virtual White Card” or “By Phone” process outlined above.
  • Individuals will be given 4 minutes to speak, but City Council may limit the time to 3 minutes if many speakers are expected to comment on an item.
  • Applicants and their agents can speak for up to 10 minutes per speaker, with up to a total of 20 minutes for all speakers representing the applicant.
  • Speakers who previously commented on an item will be given 2 minutes to make a single, final rebuttal after hearing the applicant’s rebuttal.


Due to COVID-19, adjustments were needed to the speaker/registration process.  Whereas under normal circumstances, and in most instances, citizens had to wait the day of the meeting to submit a registration to speak, the opportunity now exists to register +/- 3 ½ days ahead of time.  Every effort will be made to accommodate citizen requests to address the City Council.

A copy of the full Rules of Procedure can be found under section 2-29 of the Code of Ordinances found here.

If you have questions, contact the City Secretary at
citysecretary@cityofdenton.com, or (940) 349-8309.



In-Person Meetings (Currently Suspended due to COVID-19)

Public Reports

Reports from members of the public shall be received on any topic not already on the agenda through the following 2 methods at regular meetings. A combined total of up to 7 speakers are permitted. Each will be alloted 4 minutes and called when it is time to speak.

1.) Pre-Registration

  • Register by noon the Thursday before the meeting by contacting the City Secretary’s Office at citysecretary@cityofdenton.com, or (940) 349-8309.

2.) Open Microphone

  • File a registration card, or “Blue Card”, with the City Secretary no earlier than 30 minutes before the scheduled start time of the meeting.


Comment on Consent Agenda Items

  • Commentary is allowed during the Work Session portion of the meeting, prior to work session items by filing a registration card, or “Blue Card”, with the City Secretary before the meeting has started.
  • Individulas are allotted 3 minutes and will be called when it is time to speak.


Comment on Individual Consideration Items

  • File a registration card, or “Blue Card”, with the City Secretary before the item is called. Individuals wishing to address multiple items must fill out a separate Blue Card for each item.
  • Individuals are allotted 3 minutes and will be called when it is time to speak.


Public Hearings

  • Individuals are encouraged, but not required to fill out a registration card, or “Blue Card”, with the City Secretary before the hearing.
  • Individuals will be given 4 minutes to speak, but City Council may limit the time to 3 minutes if many speakers are expected to comment on an item.
  • Applicants and their agents can speak for up to 10 minutes per speaker, with up to a total of 20 minutes for all speakers representing the applicant.
  • Speakers who previously commented on an item will be given 2 minutes to make a single, final rebuttal after hearing the applicant’s rebuttal.



A copy of the full Rules of Procedure can be found under section 2-29 of the Code of Ordinances found here
 

If you have questions, please contact the City Secretary at citysecretary@cityofdenton.com, or  (940) 349-8309.