The Mission of the City Secretary’s Office is to deliver exceptional services in a courteous and efficient manner by encouraging participation in governmental processes, safeguarding municipal elections, enhancing transparency, and ensuring access to records while maintaining the integrity expected by local and State legislation.
Areas of responsibility
Administrate the City Council agenda process; post agendas, meeting notices and other public events online and in hard copy form; attend all meetings of the City Council, prepare minutes to accurately reflect proceedings/actions taken and post online; prepare vote records of such actions for applicable meetings; ensure compliance with all components of the Open Meetings Act; maintain certified agendas for all closed meetings, and retention of same.
Serve as the election official for city-wide elections and ensure compliance with all city, state, and federal election laws and policies; ensure elections are conducted timely and that candidates/incumbents are treated in a fair and impartial manner; serve as local filing authority for campaign related reports mandated by State law, to include Personal Financial Statements, oaths of office, and statements of appointed officer forms; prepare related ordinances, resolutions for City Attorney review and City Council adoption; review applications for a place on the ballot and qualify candidates for same; prepare and publish all election-required legal notices; work with Denton County Elections Department who provides election related services.
Boards, Commissions and Committees
Facilitate and coordinate the board and commission appointment process by reaching out to interested individuals/current board members to determine (continued) interest in serving; receive applications and review/conduct background checks to ensure qualifications for service are met; track/monitor terms of service and assignment of same; maintain database of members; adminiister the City Council Committee appointments.
Open Records – Public Information Act
Serve as the public information officer for the City by providing access to City records; establish related policies/compliance with same; coordinate with city departments to ensure all open record requests are timely processed/addressed in accordance with the Texas Public Information Act and city procedures.
Click here to access the Public Information Act Request Center.
Serve as the records management officer and custodian of official records for the city; establish related policies/compliance with same to meet requirements of State law; assists departments in identifying, maintaining, storing, imaging, purging, and preserving city records; use of Laserfiche as the electronic record keeping medium; hold and maintain the City seal, affixing it to all instruments requiring such a seal; certify the authenticity of records; maintain the history of Denton’s City Government; and attest to contracts and other legal instruments executed by authorized city officials.
Code of Ordinances
Serve as the codification administrator and work with MuniCode to codify the applicable ordinances/amendments within the City Code of Ordinances to make same easily available online; ensure accuracy of codification and maintenance of related code books/supplements.