How the City of Denton conducts business is governed by state law, the Code of Ordinances Municipal Code enacted by the City Council, and our policies and procedures. City policies and procedures are grouped by type, numbered, titled, and assigned creation and revision dates. Click on Policy Number to view a PDF of the policy.
Table of Contents
1.00 Purpose of the Policies and Procedures Manual 11-08-1996
2.00 Distribution of City Policies and Procedures, and Administrative Directives 12-15-1992
3.00 Method for Instituting a New or Revised policy, Procedure, or Directive 12-15-1992
4.00 Method for Updating the Manual 12-15-1992
5.00 How to Use the Manual 12-15-1992
6.00 Definitions of Terms "Policy," "Procedure," and "Administrative Directive" 12-15-1992
7.00 Applicability of Policies 11-30-1985
10.00 - 199.99 Human Resources
I. Ethics
10.00 Ethics 04-17-18
II. Equal Employment Opportunity
100.01 Equal Employment Opportunity 07-12-2011
100.02 Americans with Disabilities Act (ADA) 04-28-2011 11-19-2018
III. Employee Recruitment
101.01 Job Posting Timetable 06-01-1992
101.05 Recruitment/Relocation Expenses 01-7-2008 11-18-2018
IV. Employee Appointment
102.02 Citizenship and Social Security Number 12-21-2005
102.03 Residency (1976 R&R) 07-02-1985 11-19-2018
102.04 Minimum Age Requirements (1975 R&R) 10-30-1984
102.10 Medical Examinations 07-20-2010
102.11 Uniforms 01-1-2010 11-19-2018
102.13 Employee Fuel/Gate Access Card 12-17-1985
V. Special Categories of Employment Status
103.01 Categories of Employment 11-19-2018
103.02 Telecommuting 02-01-2000 11-19-2018
VI. Employee Development
104.02 Introductory Period 10-1-2009
104.03 Performance Appraisal 01-01-1992
104.04 In-House Advancement 01-01-1992
104.06 Transfers 06-30-1995 11-19-2018
104.07 Developmental Tracking 04-07-1998
VII. Employee Records
105.01 Employee Records (1975 R&R) 10-30-1984 11-19-2018
105.02 Reference Checks/Recommendation 05-06-1986
VIII. Wage and Salary Plan
106.01 Procedure for Receiving Pay 06-02-2010 11-19-2018
106.02 Classification & Compensation Program 01-01-1992
106.03 Payroll Deductions 07-20-2010
106.04 Overtime 06-22-2013
106.05 Recording of Time Worked 11-19-2018
106.06 Response Time and On-Call Duty 08-19-2021
106.07 Longevity Pay 08-25-2003
106.08 Regular Part-Time Employees 05-06-1986
106.09 Position Classification and Evaluation 01-01-1992
106.10 Incentive/Recognition Programs 09-16-2003 04-02-2021
106.11 Cellular Phone Allowance 02-05-2016
IX. Employee Benefits and Services
107.01 Accrual of Benefits (1976 R&R) 07-02-1985
107.02 Holidays 07-23-2015
107.03 Vacation/Bonus Time 02-05-2016, 05-27-2020, 01-27-2021
107.04 Family & Medical Leave 03-11-2006 11-19-2018
107.06 Volunteer Impact Program 10-01-2017 11-19-2018
107.08 Contribution Rate for City Employee Benefit 01-01-1994
107.09 Tuition Reimbursement 11-19-2018 09-29-2020
107.10 Employee Assistance Program 06-20-1989
X. Standards of Conduct for Employees
108.01 Duty to Notify of Arrests, Charges and Convictions 01-07-2008
108.02 Meal/Break Times 07-20-2010
108.02A Lactation Breaks 11-19-2018
108.03 Use of Tobacco Products 10-01-2015
108.05 Workplace Violence Prevention 02-05-2016 11-19-2018
108.06 Retaliation Act (1975 R&R) 01-31-1986 11-19-2018
108.07 Dress Code/Personal Appearance 01-01-2010
108.10 Harassment Prevention 07-12-2011 10-13-20
108.11 Drug and Alcohol Free Workplace 12-10-2002
108.12 Anti-Substance Abuse and Rehabilitation 11-26-2013
108.13 Investigation and Inspection of City Facilities/Equipment 07-15-1991
XI. Discipline and Separation
109.01 Corrective Action 10-01-2009 11/19/2020
109.02 Demotions 07-12-2011
109.03 Appeals 10-01-2009 11/19/2020
109.04 Reduction in Force 09-18-2001
XII. Attendance
110.01 Absenteeism/Tardiness (1975 R&R) 07-23-2015
110.02 Hours of Work/Flextime 08-25-2003
110.03 Inclement Weather 06-07-2021
XIII. Approved Leave
111.01 Sick Leave 01‑01‑99 10-01-17 11-19-2018 04-01-2020 01-01-2021
111.02 Leave for Judicial or Legal Matters (1984 R&R) 01-03-1995
111.03 Absence for Voting (1976 R&R) 07-02-1985
111.04 Military Service Leave 07‑01‑86 10-03-17
111.05 Catastrophic Leave 04-28-2011
111.06 Death in the Family Leave 01-07-2008
111.07 Non FMLA Medical Leave 06-05-2018
111.08 Personal Leave without Pay 06-05-2018
XIV. Separation
112.01 Separation/Out-Processing Procedure 07-23-2015
112.03 Retirement 05-08-1988
XV. Civil Service Rules & Regulations
XVI. Solicitation
114.01 Solicitation in City Facilities 07-20-2010
XVII. Employee Relations
115.02 Problem Solving 12-17-1985
200.00 - 299.99 Safety/Emergency
I. Barricading City Streets
200.01 Barricading City Streets 07-30-1984
300.00 - 399.99 Energy Conservation
I. Energy Conservation: Reserved
400.00 - 499.99 Finance
I. Accounts Payable: Reserved
400.01 Cash Disbursements 01-26-2021
II. Accounts Receivable: Reserved
III. Budget Administration and Development
402.01 Budget Period 07-13-1982
402.02 Budget Development 07-13-1982
402.03 Budget Administration 07-13-1982
402.04 Revenue Policies 07-13-1982
402.05 Fund Balance Policy 09-20-2016
402.06 Budget Amendment and Modification 07-13-1982
IV. Cash Management
403.01 Cash Handling Regulations 02-04-2003 08-07-2020
Exhibit to 403.01
403.06 Investment Policy 11-01-2016 12-17-20
403.07 Debt Service Management 11-01-2016 01-05-21
V. Cash Receipts, Deposits, and Security: Reserved
VI. Financial Planning Procedures
405.01 Completion of Financial Planning Monthly Report 07-13-1982
VII. Payroll: Reserved
VIII. Purchasing and Contracting for Services
407.06 Warehouse and Central Stores Operations 10-01-1982
407.10 Centralized Purchasing 01-12-2010
IX. Reimbursement of Employee Expenses
408.01 Travel Expenses 12-14-2017
408.03 Reimbursement for Professional Development Activities 04-07-1982
X. Finance/Risk Management
409.01 Occupational Injury Benefit Program (107.06 & 107.07) 07-12-2011
409.02 Confined Space Entry 12-31-1990
409.03 Personal Injury and Accident Response 07-23-1993
409.04 Use of Back Support Belts 08-28-1992
409.05 Comp. Driving & City Vehicle Use (102.06, 108.04 & 408.02) 11-30-2018
409.06 HIPAA Directive 04-14-2006
409.07 Volunteer Procedures 06-01-2010
409.08 Red Light Camera 06-08-2011
409.09 Hazard Communication 08-12-2013
409.10 Automated External Defibrillator Program 02-05-2016
409.11 Safety Review Committees 11-30-2018
500.00 - 599.00 General Policies/Procedures/Directives
I. Use of City Facilities
500.03 Employee Parking 01-01-1996
500.04 Municipal Building Space Allocation 10-05-1984
500.05 Display of Flags at Half-Mast 02-01-1994
500.06 Use of City Facilities and Meeting Rooms 11-06-2018
500.07 Use of City Facilities for Inclement Weather
II. Reprographics
501.02 Print & Copy Procurement 01-01-2009
III. Facilities Management
502.01 Facilities Management Work Order 08-2005
502.02 Building Energy Conservation 07-08-2005
502.03 Identification Cards/Fobs 07-14-2014
502.04 Operational Directive for City of Denton Facilities 06-27-1994
502.05 Construction Renovations Directive 06-01-2010
IV. Microcomputers
503.01 Acquisition of Microcomputers 09-01-1984
503.03 Microcomputer Programming and Ancillary Equipment 12-13-1984
V. Public Information
504.01 Responding to Citizen Requests for City Documents, Records, and Other Public Information 11-20-2001
504.02 Competitive Matters Exempt from Public Disclosure 05-17-2002
VI. Communications
505.01 Administrative Directives Affecting Other Departments (502.00) 08-29-1994
505.02 Publication Standards and Usage 11-18-2009
505.03 Social Media 07-14-2010
VII. Technology Services
506.01 Acceptable Use of Technology 03-04-2020
506.02 User Authorization, Identification, and Accountability 10-01-17
506.05 E-Mail Use 07-07-21
506.06 Video Surveillance and Audio MonitoringVideo Surveillance and Audio Monitoring
506.08 Open Data
506.09 Email Use by Board/Commission Members
VIII. Animal Control
507.01 Verification of Adoption Requirements 05-10-1990
507.02 Release of Animals for Research 05-10-1990
IX. Vehicle Maintenance
508.01 Contact Persons for Vehicle Repairs and Maintenance 04-04-1991
X. Internal Auditor
509.01 Fraud Directive 05-17-2002 09-16-2002
XI. General Policies/Procedures/Directives
510.01 Bullying Prevention in City Facilities and Programming 12-14-18
XII. Records Retention
511.00 Records Management Policy 12-2-20