[Skip to page content]
City of Denton logo stacked
X icon
Home > Government > Open Government > Policies & Procedures

Policies & Procedures

How the City of Denton conducts business is governed by state law, the Code of Ordinances Municipal Code enacted by the City Council, and our policies and procedures. City policies and procedures are grouped by type, numbered, titled, and assigned creation and revision dates. Click on Policy Number to view a PDF of the policy.

Table of Contents
1.00 Purpose of the Policies and Procedures Manual  11-08-1996

2.00  Distribution of City Policies and Procedures, and Administrative Directives 12-15-1992

3.00  Method for Instituting a New or Revised policy, Procedure, or Directive  12-15-1992

4.00  Method for Updating the Manual  12-15-1992

5.00  How to Use the Manual  12-15-1992

6.00  Definitions of Terms "Policy," "Procedure," and "Administrative Directive"  12-15-1992

7.00  Applicability of Policies  11-30-1985

100.00 - 199.99 Human Resources
I. Equal Employment Opportunity

100.01  Equal Employment Opportunity  07-12-2011

100.02  Americans with Disabilities Act (ADA)  04-28-2011

II. Employee Recruitment
101.01  Job Posting Timetable  06-01-1992

101.02  Uses of Personnel Executive Search Firms  12-17-1985

101.05  Recruitment/Relocation Expenses  01-07-2008

III. Employee Appointment
102.01  Human Resource Employment Process (1976 R&R)  04-01-1995

102.02  Citizenship and Social Security Number  12-21-2005

102.03  Residency (1976 R&R)  07-02-1985

102.04  Minimum Age Requirements (1975 R&R)  10-30-1984

102.08  Nepotism  09-03-2002

102.10  Medical Examinations  07-20-2010

102.11  Uniforms  01-01-2010

102.13  Employee Fuel/Gate Access Card  12-17-1985

IV. Special Categories of Employment Status
103.01  Categories of Employment  01-07-2008

103.02  Telecommuting  02-01-2000

V. Employee Development
104.01  Employee Development and Training  03-17-1986

104.02  Introductory Period  10-1-2009

104.03  Performance Appraisal  01-01-1992

104.04  In-House Advancement  01-01-1992

104.06  Transfers  06-30-1995

104.07  Developmental Tracking  04-07-1998

VI. Employee Records
105.01  Employee Records (1975 R&R)  10-30-1984

105.02  Reference Checks/Recommendation  05-06-1986

VII. Wage and Salary Plan
106.01  Procedure for Receiving Pay  06-02-2010

106.02  Classification & Compensation Program  01-01-1992

106.03  Payroll Deductions  07-20-2010

106.04  Overtime  06-22-2013

106.05  Recording of Time Worked  

106.06  Response Time & On Call Duty  06-22-2013

106.07  Longevity Pay  08-25-2003

106.08  Regular Part-Time Employees  05-06-1986

106.09  Position Classification and Evaluation  01-01-1992

106.10  Incentive/Recognition Programs  09-16-2003

106.11  Cellular Phone Allowance  02-05-2016

VIII. Employee Benefits and Services
107.01  Accrual of Benefits (1976 R&R)  07-02-1985

107.02  Holidays  07-23-2015

107.03  Vacation/Bonus Time  02-05-2016

107.04  Family & Medical Leave  03-11-2006

107.05  Illness/Off Duty Injury Leave  09-16-2003

107.08  Contribution Rate for City Employee Benefit  01-01-1994

107.09  Tuition Reimbursement  10-01-2015

107.10  Employee Assistance Program  06-20-1989

IX. Standards of Conduct for Employees
108.01  Duty to Notify of Arrests, Charges and Convictions  01-07-2008

108.02  Meal/Break Times  07-20-2010

108.02A  Lactation Breaks  

108.03  Use of Tobacco Products  10-01-2015

108.05  Workplace Violence Prevention  02-05-2016

108.06  Retaliation Act (1975 R&R)  01-31-1986

108.07  Dress Code/Personal Appearance  01-01-2010

108.09  Outside Employment  10-30-1984

108.10  Harassment Prevention  07-12-2011

108.11  Drug and Alcohol Free Workplace  12-10-2002

108.12  Anti-Substance Abuse and Rehabilitation  11-26-2013

108.13  Investigation and Inspection of City Facilities/Equipment  07-15-1991

X. Discipline and Separation
109.01  Disciplinary Action  10-01-2009

109.02  Demotions  07-12-2011

109.03  Disciplinary Appeal  10-01-2009

109.04  Reduction in Force  09-18-2001

XI. Attendance
110.01  Absenteeism/Tardiness (1975 R&R)  07-23-2015

110.02  Hours of Work/Flextime  08-25-2003

110.03  Inclement Weather  10-21-2005

XII. Approved Leave
111.01  Sick Leave  02-05-2016

111.02  Leave for Judicial or Legal Matters (1984 R&R)  01-03-1995

111.03  Absence for Voting (1976 R&R)  07-02-1985

111.04  Military Service Leave  01-07-2008

111.05  Catastrophic Leave  04-28-2011

111.06  Death in the Family Leave  01-07-2008

111.08  Personal Leave without Pay  08-25-2003

XIII. Separation
112.01  Separation/Out-Processing Procedure  07-23-2015

112.03  Retirement  05-08-1988

XIV. Civil Service Rules & Regulations​  

XV. Solicitation
114.01  Solicitation in City Facilities  07-20-2010

XVI. Employee Relations
115.02  Problem Solving  12-17-1985

200.00 - 299.99 Safety/Emergency
I. Barricading City Streets

200.01  Barricading City Streets  07-30-1984

300.00 - 399.99 Energy Conservation
I. Energy Conservation: Reserved

400.00 - 499.99 Finance​​

I. Accounts Payable: Reserved

II. Accounts Receivable: Reserved

III. Budget Administration and Development
402.01  Budget Period  07-13-1982

402.02  Budget Development  07-13-1982

402.03  Budget Administration  07-13-1982

402.04  Revenue Policies  07-13-1982

402.05  Reserve Policies  07-13-1982

402.06  Budget Amendment and Modification  07-13-1982

IV. Cash Management
403.01  Cash Handling Regulations  02-04-2003
Exhibit to 403.01

403.06  Investment Policy  11-01-2016

403.07  Debt Service Management  11-01-2016

V. Cash Receipts, Deposits, and Security: Reserved

VI. Financial Planning Procedures

405.01  Completion of Financial Planning Monthly Report  07-13-1982

VII. Payroll: Reserved

VIII. Purchasing and Contracting for Services
407.06  Warehouse and Central Stores Operations  10-01-1982

407.07  Sale of City Property  07-13-1982

407.10  Centralized Purchasing  01-12-2010

IX. Reimbursement of Employee Expenses
408.01  Travel Expenses  05-11-2017

408.03  Reimbursement for Professional Development Activities  04-07-1982

X. Finance/Risk Management
409.01  Occupational Injury Benefit Program (107.06 & 107.07)  07-12-2011

409.02  Confined Space Entry  12-31-1990

409.03  Personal Injury and Accident Response  07-23-1993

409.04  Use of Back Support Belts  08-28-1992

409.05  Comp. Driving & City Vehicle Use (102.06, 108.04 & 408.02)  07-23-2015

409.06  HIPAA Directive  04-14-2006  

409.07  Volunteer Procedures  06-01-2010

409.08  Red Light Camera  06-08-2011

409.09  Hazard Communication  08-12-2013

409.10  Automated External Defibrillator Program  02-05-2016

500.00 - 599.00 General Policies/Procedures/Directives
I. Use of City Facilities

500.01  Use of the Council Chambers  12-12-2001

500.02  Use of Conference Rooms  09-01-1984

500.03  Employee Parking  01-01-1996

500.04  Municipal Building Space Allocation  10-05-1984

500.05  Display of Flags at Half-Mast  02-01-1994

II. Reprographics
501.01  Copier Fleet Procurement  01-01-2009

501.02  Print & Copy Procurement  01-01-2009

III. Facilities Management
502.01  Facilities Management Work Order  08-2005

502.02  Building Energy Conservation  07-08-2005

502.03  Identification Cards/Fobs  07-14-2014

502.04  Operational Directive for City of Denton Facilities  06-27-1994

502.05  Construction Renovations Directive  06-01-2010

IV. Microcomputers
503.01  Acquisition of Microcomputers  09-01-1984

503.02  Accessing On-Line Computer Files  09-01-1984

503.03  Microcomputer Programming and Ancillary Equipment  12-13-1984

V. Public Information
504.01  Responding to Citizen Requests for City Documents, Records, and Other Public Information  11-20-2001

504.02  Competitive Matters Exempt from Public Disclosure  05-17-2002

VI. Communications
505.01  Administrative Directives Affecting Other Departments (502.00)  08-29-1994

505.02  Publication Standards and Usage  11-18-2009
Appendix A • Appendix B1 • Appendix B2 • Appendix B3 • Appendix C

505.03  Social Media  07-14-2010

VII. Technology Services
506.05  E-Mail Use  02-05-2001

506.06 Video Surveillance and Audio MonitoringVideo Surveillance and Audio Monitoring

506.08 Open Data

VIII. Animal Control
507.01 Verification of Adoption Requirements 05-10-1990
507.02 Release of Animals for Research 05-10-1990

IX. Vehicle Maintenance
508.01 Contact Persons for Vehicle Repairs and Maintenance 04-04-1991

X. Internal Auditor
509.01 Fraud Directive 05-17-2002 09-16-2002


 

Contact Us

location icon
Visit Us
601 E. Hickory Street, Suite A Denton, TX 76205
phone icon
Call Us
(940) 349-8340